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How to Generate Reports and Extract Data from WebCV

Detailed instructions on how to extract/generate your WebCV data and reports are provided below:

How to generate your WebCV Reports:

1.  Log-on to WebCV and on the Navigation bar, click Report
2.  Select the report that you want to generate from the “Select Report” dropdown menu
3.  You can print all your available data for that particular report by leaving the date range blank. Or, if you would only like data from a specific date range, you can select the  date range.
4. Click on “Include Draft Records” if you would like to include any records you may have marked as draft.
5. Click the Generate Report button
6. Click on the link provided
7. You will get an option to Open or Save the file. Click Save to save it directly to the folder/location of your choice on your computer.
8. Once the report is saved, you can generate the other available reports by following same steps

 

 

 

 

 

How to extract your WebCV Data from the Grid page:

In addition to saving your data in Word document format, you can also save your records in Excel format which may help you import this data into other systems. To do so, please follow the instructions below:

1. Log-on to WebCV and go to All Activities View
2. Click on any section (e.g. Research Activities)
3. Click on any page (e.g. Peer Review Activities)
4. Make sure that the Date Range is set to “--- - Pres”
5. Click on the “Grid Columns” (to show all available column headers)
6. Put a tick mark on all checkboxes
7. Click the Refresh button
8. Click the “To Excel” button
9. Open the Excel spreadsheet(from your download folder) and save it
10. Repeat this process for all sections where you would like to save data in this format

If you have questions or concerns, please email: medicine.webcv@utoronto.ca.

Date Published:
June 17, 2016
Recent Changes to WebCV on May 28, 2015

Dear WebCV user:
 
We are pleased to announce a series of significant changes in WebCV starting May 28, 2015.
 
A list of the major changes can be found at:  http://webcv.utoronto.ca/May2015changes. Please note that after May 28 you will need to review all abstracts within your account, as these have undergone a significant transformation based on recommendations from the WebCV User Committee.
 
The changes represent the last year of work undertaken by the WebCV User Committee.  The committee consists of representatives of the major user communities within the WebCV project, including (but not limited to) individual faculty members and staff, department chairs, representatives of the Faculty Research Office and Faculty Promotions Committee, research institute directors and Hospital representatives. The purpose of this committee is to review, prioritize, and analyze suggestions regarding new or modified user features, new or modified reports, and new or modified administrative procedures or practices that may affect users of the WebCV Application or its associated reporting systems.
 
The WebCV team is available to support you in a number of ways through this change:
 
1. A list of frequently asked questions about these changes can be found at: http://webcv.utoronto.ca/faqs
2. Our regularly scheduled weekly training sessions for the month of June will be dedicated to reviewing the new changes
3. You can contact us by phone (416-946-3289) or by email (medicine.webcv@utoronto.ca)
 
We would like to thank the WebCV User Committee for their continued guidance and support.
 
Regards,
The WebCV Team

Date Published:
May 22, 2015
Important: Common CV Users

We have recently noticed a problem with the way Common CV is importing XML files and wish to inform all CCV users of this bug. After importing your XML file into Common CV (e.g., the file created using the CCV Translator), the date in the "Last Updated" column of the Generic CV landing page does not change for any of the affected sections (i.e., it does not show the current date and time). However, if you go to the Funding CV instead and load the agency to which you are applying, it appears to show the correct date of the updated records. Subsequently, going back the Generic CV landing page will then show an updated date/time.
 
The WebCV Team is happy to help if you have any questions or would like us to walk you through the process. Please contact our Help Desk at 416-946-3289 or medicine.webcv@utoronto.ca for assistance.
 

Date Published:
July 14, 2015
WebCV Training Videos

Can't make it to our group training sessions or don't have time to schedule in-person training? No problem! You can click here to watch our new series of WebCV training videos covering the following:

 

Date Published:
June 26, 2014
Recent improvements to WebCV

We are pleased to let you know of changes that have been recently introduced to WebCV. These changes are the result of work done by the WebCV User Committee, which was established in late 2013:
 
1. Modified format for Research Supervision records in the CV Report. The changes are intended to provide a better articulation of a faculty member’s research supervision by displaying their records based on the faculty member’s role. The modified research supervision record also allows for more comprehensive information for group supervision and non-thesis projects, which were specific requests from the Rehab sector. Note that the new format is automatically used - you do not need to modify your records to use the new format
 
2. Introduction of new “audiences” for Research Supervision and Teaching records.  Three new primary audiences were added to the system to better distinguish the types of training that are conducted:

  • Research Associates – appointed staff working in University Department labs
  • Postdoctoral Research Fellow (PhD) – trainees that have already attained their PhD and are continuing to work on research
  • Clinical Research Fellow (MD) – trainees that have attained an MD, and are involved in clinical research

 
Note that as part of this implementation, any records that you may have had under Graduate Education with a Year/Stage value of Postdoctoral Fellow have automatically been moved for you under the Postdoctoral Research Fellow audience.
 
3. Renaming of “Teaching Awards” to “Teaching and Education Awards” – implemented to better reflect the distinction between Teaching and Education.
 
If you have any questions about these changes, or have suggestions that you would like to bring to the attention of the User Committee, please do not hesitate to call or email our support team at 416-946-3289 or medicine.webcv@utoronto.ca.

Date Published:
June 18, 2014
Recommended Browsers

For optimal WebCV experience, we recommend using Mozilla Firefox as your web browser. We have found that Firefox provides the fastest WebCV performance of any browser currently available. It is completely free and compatible with Windows, Mac, and Linux operating systems. Please visit the Firefox homepage to get started.

If you must use Internet Explorer as your browser, please note that newer versions 10 and 11 are not fully compatible with WebCV, and your browser may not work properly unless you turn on "Compatibility View". Please click here for instructions on how to do this, or follow the instructions below. Previous versions of Internet Explorer work fine with WebCV.

In Internet Explorer 10, look in your browser's address bar (to the right of the URL) for an icon that resembles a piece of paper with a jagged line through it (a "broken page" icon.)  If you see this, click it; it should turn blue and this signifies that Compatibility Mode is active.  See the below image for an example or follow these instructions.

 

 

In Internet Explorer 11:

1. Navigate to the “Tools” menu (you may need to press the “Alt” key to make it appear).
2. Click “Compatibility View Settings.”
3. In the Compatibility View Settings menu, type www.torontocv.ca into the box labeled "Add this website:" and click "Add."  You should see the URL appear in the "Websites you've added to Compatibility View" list.
4. Click “Close” to close the settings window and try to log in again.

Checking your version of IE

To determine which version of Internet Explorer you are using, look under the main menu for Internet Explorer’s “Help” tab. You will find an option called “About Internet Explorer”. Click on that, and you will see the version of IE you are using.

 

 

 

 

 

Date Published:
April 9, 2014
New WebCV Terms of Use

 
Dear Faculty Members and Staff:
 
This is to inform you that a new WebCV Terms of Use (TOU) has been activated as of Friday March 14, 2014. The new TOU has been updated to align with the Protocol for WebCV Data Access and Use (the Protocol) and approved by the Dean on February 26, 2014. A primary purpose of the Protocol is to ensure that privacy is protected and that personal information is treated in a manner consistent with the requirements of the Freedom of Information and Protection of Privacy Act. The first time a faculty member logs in to their WebCV account after the new TOU has been activated, it will appear for them to read, along with the "Agree" button. Please note that those with Member Secretary accounts will not be able to view their faculty member's WebCV data until the faculty member has logged in and clicked this button.
 
The new WebCV Terms of Use can be found at:  http://www.webcv.utoronto.ca/termsofuse
The Protocol for WebCV Data Access and Use can be found at:  http://www.webcv.utoronto.ca/protocol
 
Please do not hesitate to contact us should you have any questions.
 
Regards,
 
The WebCV Team
medicine.webcv@utoronto.ca
416.946.3289

Date Published:
March 10, 2014
CCV Translator - Publication Modifications

 
Dear WebCV Users:

In August 2013, the Faculty of Medicine’s WebCV Team released the Common CV (CCV) Translator in an effort to enhance the interoperability between WebCV and CCV. The CCV Translator provides the ability to transfer existing and new records you create in WebCV over to CCV for many different record types (e.g. publications, presentations, grants, research supervision), minimizing the effort required to keep your records up to date.

The use of the Translator requires some modification to your existing WebCV publication records that may have been entered prior to May 2013.  Recognizing that these modifications are potentially time-consuming, the WebCV Team is offering to undertake these modifications on your behalf on a best efforts basis for a limited time.

These modifications will not change the content of the records in any way and will not affect the way they print on WebCV generated reports. *These modifications are only necessary if you intend to use the CCV Translator.*

PLEASE NOTE: If your WebCV account was created after May of 2013, then your WebCV publication records do not need to be altered.

As always, if you would like to use the CCV Translator for the best results we recommend you contact the WebCV Team so they can support you through your initial use of the Translator.  To provide the best service possible, we encourage you to contact us at least two weeks prior to the competition to which you are looking to apply.

Regards,
The WebCV Team
 

Date Published:
December 16, 2013